Circles 4

Supporting Delivery and Ongoing Monitoring Checklists

Managing delivery

  1. Has thought been given to where and when sessions will take place? Is the venue accessible, easy to find, fit for purpose, on a bus route, have parking? If within an institution, is there an appropriate space for sessions?
  2. Are sessions at a time of day that participants can manage (i.e. to allow time to follow routines around medications, care, meals, travel time, school run requirements etc)?
  3. Is the delivery partner able to communicate with participants effectively, support access through pre-attendance phone calls/texts/emails?
  4. Will sessions be open to care givers, friends or family to aid participation?
  5. Can sessions for families accommodate siblings if childcare is an issue?
  6. Can transport costs be supported?
  7. What is the mechanism for delivery providers to raise issues or concerns?
  8. Will sessions be documented so that those ‘furthest from the room’ can stay in the loop?

Supporting processes for reflective practice and supervision

  1. Is it expected that delivery partners will provide regular sessional updates reflecting on successes and challenges? If so, who will review them and how will support be given if issues arise?
  2. Can a steering group or reference group meet with the delivery partner at regular intervals to hear about progress and contribute thoughts and expertise? How will this be coordinated and resourced?
  3. If there is a programme of multiple Creative Health initiatives operating at the same time, can all delivery partners meet together to provide peer to peer support?
  4. Will partners support an iterative approach so that if something isn’t working, a change in direction can be taken?
  5. Will named partners share information and learning regularly with their teams to keep Creative Health approaches live and relevant to those organisations?
  6. Is (clinical) supervision provided, and by whom?

Managing endings

  1. If this is a time limited project, is supporting a positive ending for participants built in from the outset?
  2. Will there be a ‘graduation’ or celebration event if a participant’s time in the programme is coming to an end?
  3. Can participants be signposted and supported to access other ‘step down’ opportunities in the community throughout their engagement time so it’s not an add on right at the end?
  4. Can participants be supported to create informal peer to peer groups?
  5. Can partners instigate any ‘move on’ groups?
  6. Is it appropriate for participants to produce any creative outputs during the period of their engagement that could support others with similar needs?
  7. Are there any volunteering opportunities with the delivery provider or other partners?
  8. How will partners reflect on learning and consider potential investment in future provision or the next round of delivery?